Disclosure and Barring Service, Disclosure Scotland & Access NI Checks

Denplan has partnered with providers to offer Enhanced DBS checks on behalf of our members at a competitive price.

The CRB disclosure service has been renamed as the Disclosure and Barring Services (DBS). 

We've teamed up with Mayflower Disclosure Services Ltd (Mayflower) who now operate the Enhanced checks on behalf of our member practices in England, Scotland & Wales. They offer an online application system which is secure, simple and quick to use, and since their sole business is processing criminal records checks, DBS applications processed through them are always given their top priority and completed as quickly as possible. 

If you are a Denplan member dentist in Northern Ireland, we have teamed up with First Standard Ltd to provide AccessNI checks to members.


You can read more about Enhanced DBS checks below but if you need any further guidance or support, as a member you can contact your local Denplan Consultant or the Practice Support team on 0800 328 3223.

DBS

We offer members a competitive rate on Enhanced DBS checks

Which members of my practice require an Enhanced DBS check?

All patient-facing staff should be risk-assessed to determine whether they have regular contact with children and vulnerable adults, in particular whether they have unsupervised contact. If they do, they'll need to be checked. In practice, this will mean that all chairside staff and most reception staff should be included.

Can I use this service to get an Enhanced DBS Check to register with the Care Quality Commission (CQC)?

No. The registered manager needs to contact the DBS directly on 0870 9090 811* and request an Enhanced DBS Check form, quoting the Care Quality Commission (CQC) and their reference number: 232 443 000 03


*This call will cost you 1 pence per minute plus your phone company's access charge

How much does it cost?

Each Enhanced Disclosure costs £52.51+VAT, payable directly to Mayflower or First Standard when the application is submitted.

PLEASE NOTE: Due to Scottish law, Disclosure Scotland PVG checks cannot be discounted. They are still processed through Mayflower but will be charged at a flat rate of £82.99 per check. More details are below.

I am a member in England or Wales - how do I get an Enhanced Disclosure?
  1. Please go to Mayflower’s website: www.dbsdirect.co.uk 
  2. Fill in the form in the section: "New customer - register here"
  3.  To receive the discount that Denplan have negotiated for members, please provide your Denplan membership number in the "Promotion/Discount Code" box of the registration form  
  4. On receipt of your registration form Mayflower will set up an account for you and send you log-in details and instructions on using the system 
  5. You then enter the staff member’s details onto the system via a secure online form 
  6. Someone within your Dental Practice (a nominated ID checker) will then need to check the staff member’s ID and select from a drop-down list what ID they have seen – you can have as many ID Checkers as you need 
  7.  The online form is then submitted to Mayflower electronically for processing

No copies of ID or paper forms are needed. The average time-frame to complete an Enhanced DBS check using Mayflower’s online service is 8 days (as long as there are no queries). Indeed, many are completed sooner than this.

Please note: this service is for Denplan member dentists and their practice team only. Please contact the Practice Support team on 0800 328 3223 for advice. 

Not a member yet?

Find out more about becoming a Denplan member dentist

I am a member in Scotland, how do I get an Enhanced Disclosure?

Disclosure Scotland PVG checks are charged at a flat fee of £82.99 per check.

  1. Please go to Mayflower’s website: www.dbsdirect.co.uk 
  2. Fill in the form in the section: "New customer - register here". 
  3. On receipt of your registration form Mayflower will set up an account for you and send you log-in details and instructions on using the system. 
  4. You then enter the staff member’s details onto the system via a secure online form. 
  5. Someone within your Dental Practice (a nominated ID checker) will then need to check the staff member’s ID and select from a drop-down list what ID they have seen – you can have as many ID Checkers as you need. 
  6. The online form is then submitted to Mayflower electronically for processing.


No copies of ID or paper forms are needed. The average time-frame to complete an Enhanced PVG check using Mayflower’s online service is 8 days (as long as there are no queries). Indeed, many are completed sooner than this.

Please note: this service is for Denplan member dentists and their practice team only. Please contact the Practice Support team on 0800 328 3223 for advice.

What happens next?

Once the application has been processed by Mayflower, DBS will issue a DBS certificate directly to the staff member. 

However, Mayflower’s online application system will still keep you ‘in the loop’ by providing integrated application tracking, and by sending you email notifications when each DBS check is completed, informing you if the DBS check is clear or if it has content (in which case you will need to see the staff member’s certificate).

I am a member in Northern Ireland - how do I get an Enhanced Disclosure from AccessNI?
We have teamed up with First Standard Ltd to offer AccessNI checks to our member practices in Northern Ireland at £51.80+VAT. Forms will need to be printed and filled in but are available online. 

  1. Go to First Standard’s website at http://www.firststandardltd.co.uk/ni.php and click on ‘Application Forms’ in the left hand menu. 
  2. Download the application form, Guidance Notes and ID check form. 
  3. Ask the staff member to complete sections B, D, E, and F of the application form, print it and sign it in section G 
  4. You will then need to view the staff member’s ID documents, complete the ID check form and fill in section A on the application form 
  5. Send the application form to First Standard for processing at: First Standard Limited, 15 Hextol Terrace, Hexham, NE46 2DF 
  6. Once the check is received, First Standard will invoice you. Payment can be made by BACS directly to First Standard.  

 Please advise First Standard you are a Denplan member dentist when submitting the forms.